Medical records processing takes 30+ minutes per chart. 20% of records contain data entry errors that cause claim denials.
Automate medical records abstraction and data entry from clinical documents
Extract structured data from discharge summaries, lab results, imaging reports, and clinical notes. Maintain HIPAA compliance with full audit trails and access controls.
72%reduction in manual chart abstraction time
97%data accuracy rate (vs. 82% manual)
8 minaverage processing time per record (vs. 30 min)
3.2%claim denial reduction from improved documentation
.// The Challenge
The challenge
Healthcare facilities receive thousands of medical records from referring providers, emergency departments, and outside specialists. Clinical staff manually review records, extract diagnoses and procedures, and enter data into EMR systems. Abstraction is time-consuming and error-prone; accuracy rates are 80-85%. Coding teams rely on incomplete abstractions, leading to claim denials. Requested records must be sent to other providers quickly, but manual compilation delays care coordination.
.// The Solution
How assistents solves it
assistents medical records agent reads clinical documents (discharge summaries, operative notes, imaging reports, lab results) and extracts structured data (diagnoses, procedures, medications, allergies, vital signs). Document AI handles handwriting, shorthand, and varied document formats. Extracted data automatically populates the EMR, coding software, and billing systems. Data validation flags missing or conflicting information for clinician review. Integration ensures complete records reach referred providers and downstream systems.
Document AI
Reads clinical documents in any format, extracts diagnoses, procedures, meds, vital signs, lab values
Active
Data Analyst Agent
Validates extracted data, flags missing or conflicting information, ensures EMR accuracy
Active
Workflow Agent
Routes validated records to coding and billing, sends copies to referred providers, updates audit trails
Active
.// How It Works
How it works
Receive records
Medical records arrive via fax, email, or portal. assistents automatically imports and prepares documents.
Extract clinical data
Document AI reads notes, identifies diagnoses, procedures, medications, labs, and vital signs.
Populate EMR
Extracted data auto-populates fields in EMR. Clinician reviews and confirms accuracy.
Flag discrepancies
Agent flags missing required fields, conflicting data, or potential errors for clinician review.
Forward to care team
Complete records are sent to coding team for billing, or to referred providers for continuity of care.
.// Measurable Outcomes
Measurable outcomes
reduction in manual chart abstraction time72%
data accuracy rate (vs. 82% manual)97%
average processing time per record (vs. 30 min)8 min
claim denial reduction from improved documentation3.2%
.// Get Started
Ready to see this in action?
Schedule a personalized demo to see how assistents’s AI agents can solve this challenge for your organization.