68% of companies still process 50%+ of invoices manually. Average cost per invoice is $5-15.
Automate invoice capture, data extraction, and three-way matching
Extract line items, PO numbers, and payment terms from invoices in 90+ formats. Auto-match against purchase orders, flag discrepancies, and route for approval — 85% straight-through processing.
85%reduction in manual invoice processing
2.1 daysaverage invoice-to-pay cycle (vs. 7-10 days)
3.2%early payment discount capture rate
$2.40cost per invoice (vs. $8-12 manual)
.// The Challenge
The challenge
Finance teams manually process invoices from dozens of suppliers in different formats. OCR errors require manual correction. Three-way matching (PO, receipt, invoice) is slow and error-prone. Invoice exceptions (missing data, duplicate amounts, PO mismatches) bottleneck approval workflows. Paper invoices are scanned manually. Processing takes 5-7 days; early payment discounts are missed. High invoice volume during month-end strains teams.
.// The Solution
How assistents solves it
assistents Document AI extracts invoice data from 90+ formats (PDF, email attachment, scanned image, EDI). The system reads vendor name, invoice number, amount, line items, due date, and GL codes with 99%+ accuracy. Integration with your ERP or accounting software (SAP, NetSuite, Xero) auto-matches invoices to POs and receipts. Exceptions are flagged for human review with clear action items. Compliance rules (tax codes, spending limits, approval routing) are enforced automatically. Real-time reporting shows invoice aging and payment status.
Document AI
Extracts invoice header and line-item data from any format. Learns your vendor formats over time.
Active
Workflow Agent
Performs three-way matching, enforces approval routing, triggers payment when approved
Active
Data Analyst Agent
Monitors invoice aging, calculates DSO, identifies duplicate invoices, flags fraud patterns
Active
.// How It Works
How it works
Capture invoice
Invoice arrives via email, portal, or EDI. assistents automatically extracts it from attachments or scans paper.
Extract data
Document AI reads vendor, amount, line items, due date, GL codes. Detects and corrects OCR errors.
Match to PO
System matches invoice to purchase order by vendor, amount, and line items. Flags mismatches automatically.
Route for approval
Invoice routes to appropriate approver based on amount, vendor, and GL code. Approval is digital.
Process payment
Upon approval, invoice is forwarded to accounting. Payment is scheduled and recorded. Vendor receives ACH notice.
.// Measurable Outcomes
Measurable outcomes
reduction in manual invoice processing85%
average invoice-to-pay cycle (vs. 7-10 days)2.1 days
early payment discount capture rate3.2%
cost per invoice (vs. $8-12 manual)$2.40
.// Get Started
Ready to see this in action?
Schedule a personalized demo to see how assistents’s AI agents can solve this challenge for your organization.